Using CloudCard With an iPad

Many card offices are taking a hybrid approach to capturing ID photos. Instead of only accepting photos in the card office or only accepting photos online, they are opting for the middle ground. One of the ways colleges and universities are enacting this approach is through offering multiple photo upload locations. White backgrounds are hoisted, and staff members with iPads take students' photos as they make their way to the different locations. Below is a video of how CloudCard supports this strategy! 

If you aren't a video person, here are some step by step directions. 

Step 1 - Add users to the system

Adding users to the system before they step foot in your card office or satellite photo upload location will make life a lot easier for you if you are adopting the iPad approach. Adding users to the system will require a bulk import via CSV file that includes the students you are expecting to join for orientation. Make sure to uncheck the "send photo invites" box when uploading the file, or else invites will be sent via email to every user included in the CSV file (awkward 😯). 

Once the CSV has been upload, all the user attending your expected orientation will be in the system. Now that everyone has been added successfully, it's time for orientation. 

Step 2 - Find the student in the system

So the stage is set, it's the day of orientation and everyone is excited! You have strategically set up 7 Online Photo Submission stations throughout campus. Each station has a line with a smiling staff member waiting to take the student's photo when they get to the front. When the student arrives at the photo station you will have to look them up in CloudCard. You can do this by searching with any of the custom fields that you organization uses (name, email, ID number, ect.) In the video below, we search with an ID number.

Step 3 - Take the photo

Just like the video above showed, once you find the student you are looking for, all you have to do is click the big "upload photo" button to take their photo. The video is shot on a desktop so the functionality will look a little different using an iPad. In the iPad situation, the camera will activate in order to take the student's photo from the device. While the student is on their way Helper Bot is already processing the students photo.